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Administrative Manager

Position Description

The Center for the Integration & Advancement of New Americans (CIANA) is a nonprofit social services organization that works to integrate new immigrants from South Asia, the Middle East, North Africa, and Latin America into the socio-economic and civic life of American society while maintaining pride in their cultural heritage. As we continue to grow and expand our services, we are looking for a highly organized person to work closely with the Founder/CEO to help manage the organization.

The Administrative Manager is a critical part of CIANA’s leadership team, helping the CEO manage CIANA programs, write grant proposals, recruit and train staff, and maintain office operations. It requires an organized, flexible, people-person, with excellent communication skills and is comfortable with multi-tasking and working in a hectic environment.


  • Bachelor's degree

  • Two years of administrative experience, preferably in a non-profit field

  • Excellent oral and written communication skills;

  • Office coordination and management skills;

  • Excellent interpersonal skills and ability to work with all levels of staff;

  • Experience with database and record-keep systems;

  • Fluency in another language (Arabic, Bangla or Spanish) is a plus.

Duties & Responsibilities

  • Assist CEO with all administrative, program management, and reporting tasks.

  • Act as the point person for logistics between programs and office operations;

  • Recruit and orient staff and oversee internships;

  • Communicate across programs, coordinate activities, maintain staff attendance and agency records, and ensure timely record keeping;

  • Liaise with community coalitions and partners, public officials;

  • Participate in community events and meetings, and assist with outreach and advocacy efforts;

  • Assist with fundraising campaigns, events, grant writing, and donor relations;

  • Respond to inquiries;

  • Maintain updated contact and donor mailing lists;

  • Build community resources;

  • Assist with social media, newsletters, and public relations events;

  • Manage office site and ensure that office is well supplied and maintained on a regular basis.


  • $45,000 - $55,000 commensurate with qualifications

  • Paid time off​

Job Type

Full time

Time Commitment

Monday-Friday, 10AM-6PM (8 hour shift, 5 days/week)​

COVID-19 Considerations
All staff are required to be fully vaccinated/boosted; wear masks while in the office and wash/sanitize your hands and workspace often!


  • Astoria, Queens 11102

  • Reliably commute or planning to relocate before starting work is required

For more information, please visit CIANA’s website at or check out our social media at @cianainc.


Read interviews with current and past CIANA staff about their experience being a part of our team:

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